Summary

Experienced Assistant that works under minimal direction.

Duties and Responsibilities

  • Perform a variety of administrative functions under limited supervision.
  • Address redlines, comments, and mark-ups on various types of documents.
  • Record key decisions and action items resulting from meetings under limited supervision.
  • Assist/lead team in data collections or field verifications including code calls and other items as needed.
  • Act as liaison between Managers and team members.
  • Organize, lead and attend Team meetings
  • Communicate and facilitate communication through multiple media with team members, managers, outside vendors and Clients to obtain necessary information.
  • Complete project activations and set-up for a variety of project types under limited supervision.
  • Enter data required for a project/program in the required database(s) under limited supervision.
  • Maintain confidentiality of correspondence and documents.
  • Participate in & implement process improvement activities/tasks to improve program team’s efficiency.
  • Monitor project activities on behalf of the Manager with supervision.
  • Organize, update, maintain necessary documentation under limited supervision.
  • Organize and prepare necessary materials including reports, presentations, agendas and minutes under limited supervision.
  • Perform other administrative functions as needed.
  • Utilize various office machines to include copier, scanner, computer, fax, phone, plotter, etc.
  • Edit specifications within project requirements under supervision.

Skills and Abilities

  • Strong written, verbal, and interpersonal communication skills.
  • Ability to effectively manage multiple assignments and tasks, set priorities, and adapt to changing conditions and work assignments.
  • Resourceful team player who excels at building trusting relationships with Clients and co-workers.
  • Motivated self-starter who takes initiative with minimal supervision.
  • Dependable, hard-working and committed to achieving excellence.
  • Ability to maintain a professional working environment.
  • Team oriented, but self-sufficient.
  • Attention to detail.
  • Handle confidential matters properly.
  • Utilize and follow guidelines necessary to complete your responsibilities.

Qualifications

Minimum

  • High-school diploma or GED and 3 years applicable work experience in an office environment.
  • 1 year applicable experience in MS Office including but not limited to Word, Excel, & Outlook.

Preferred

  • Applicable work experience in an Architectural or Engineering firm.
  • Knowledge of Adobe Acrobat Pro and MS PowerPoint.

Working Conditions/Physical Requirements

  • Work environment for this position is in an office.
  • Must be able to sit for long periods of time.
  • Work days of 9 to 12 hours in length, or more, may occur.
  • Ability to lift and/or move up to 20 pounds may be required.
  • Must be able to use standard office equipment.

Click HERE to e-mail your resume and/or cover letter to careers@teamofchoice.com